Virtual Assistant Support For Therapists in Private Practice
Scheduling | Calendar & EHR Management | Client Coordination & Communication | Private Pay & Insurance Billing
Because Your Administrative Skills Should Not Be The Measure of Your Impact or Sustainability in this Work.
Boost your client response and retention without touching your inbox.
Your clients get timely, thoughtful communication and consistent care. You get to stay in your lane, present and grounded, while your practice runs smoothly in the background.
Focus On Your Real Gifts, Not Your To-Do List
We handle the daily admin and client care so you can stay fully in your craft — attuned, creative, and energized in the work that actually inspires you and transforms your clients’ lives.
I carried shame for my inability to be organized and do it all on my own. Once I embraced my own unique neurodivergence as a human, business owner, and therapist, the choice was easy. Handing over my admin has felt like a step rooted in self love and compassion and a gift to my future self and the practice I dream about.
– Sarah Claire Smith, LMHC
Everything You Need, Nothing You Don’t.
Practice Joy Studio Works Exclusively With Therapists.
Rachel has helped dozens of practitioners from all over the country get back in the driver’s seat of their business. Her administrative systems reflect the most common needs of therapists in private practice. She is trained to deliver exactly what you need to thrive. She supports you where it counts, so you don’t have to sweat the details.
Foundational Admin & Client Care
$795/month
You are a talented therapist and your practice is steady. But managing the day-to-day is pulling you out of your flow and away from the growth you're ready for. This is comprehensive, monthly administrative support that gives you back your time, energy, and peace of mind so you can stay connected to your purpose without dreading your inbox.
[What’s Included]
Twice daily inbox and phone checks in the morning and afternoon
Inbound and outbound client communication, scheduling and rescheduling
Same day inquiry response consultation arrangement
Management of new client onboarding
Cancellation and practice policy enforcement
Daily private pay billing, super bills and client balance oversight
Insurance billing, benefits verification, claim follow-up and processing
Time-off arrangement and coverage
Outbound client communication and reschedules
No daily management or system training required
“It was absolutely a financial investment, but the return has been far greater than I could have imagined. I have launched new offerings that have transformed my practice and now for the first time, my practice is full and I have a waitlist. Hiring Rachel has been the best investment, not only in my business, but for myself, my sanity, and my ability to be more present with my family.”
– Leah Gooley, LMHC